Life Admin Resource: AI Tools & Apps for Managing Everyday Tasks

Making Life Easier - We Think Differently -So What

As a parent of two teenagers, Saskia (13) and Edward (15), I understand just how challenging it can be to juggle family life, work, and personal responsibilities. Life admin can often feel like a never-ending cycle, especially for those of us who are neurodiverse or navigating the complexities of modern life.

I know firsthand how important it is to have the right support in place—tools that help simplify, organize, and keep us moving forward.

My clients come from all walks of life—Black, White, gay, non-binary, and everything in between. What I’ve seen is that, no matter who we are, when we have the right support, we can be fully expressed, free from the pressures that often hold us back.

That's why I created this resource. Whether you're looking for ways to better manage your schedule, take control of your finances, or organize your home and family life, these AI tools and apps are designed to help you be your most authentic, organized, and empowered self.

No more feeling repressed or overwhelmed by the chaos of everyday life. With the right tools, you can take the reins, stay organized, and focus on what truly matters.

A Helpful Guide -The End Of Life Admin Misery

Google Calendar

Link: Google Calendar
Why it's helpful: Google Calendar is a great tool for scheduling tasks, setting up reminders, and syncing events across multiple devices. It’s simple and customizable, allowing you to create different color-coded calendars for work, family, and personal life.

Fantastical

Link: Fantastical
Why it's helpful: Fantastical integrates seamlessly with your existing calendars and helps you manage schedules in a visual way. It uses natural language processing (AI) to turn typed reminders into scheduled events automatically, making it ideal for those who need intuitive ways to organize their day.

Clockify
Link: Clockify
Why it's helpful: Clockify is a time-tracking tool that helps you monitor how you spend your time throughout the day. For neurodiverse individuals, it can offer a structured way to stay on top of tasks and better understand where time goes.

RescueTime
Link: RescueTime
Why it's helpful: This AI tool tracks the time you spend on apps and websites, giving you detailed reports about your productivity. It's ideal for ADHD clients who want to see how their time is spent and where distractions may be occurring.

Time Management and Scheduling

These tools help organize your time, set reminders, and ensure nothing slips through the cracks- AND IT DOESN'T MATTER IF SOMETIMES THEY DO!!

AI tools to help with budgeting, managing expenses, and tracking financial goals.

Mint

Link: Mint
Why it's helpful: Mint tracks your spending, helps you create budgets, and provides insights into your financial habits. Its AI-driven insights are particularly helpful for clients who need extra support in staying on top of finances.

YNAB

(You Need a Budget)
Link: YNAB
Why it's helpful: YNAB helps you take control of your finances by assigning every dollar a job. It’s designed to work in real-time, making it easy to stay within your budget, which is especially useful for people who struggle with money management.

GoodBudget

Link: GoodBudget
Why it's helpful: GoodBudget is a simple, envelope-style budgeting app. It allows you to set up digital envelopes for expenses and track spending. This method can help those with ADHD stay focused on their financial goals.

PocketGuard

Link: PocketGuard
Why it's helpful: PocketGuard links to your bank account, automatically categorizing your expenses and helping you avoid overspending. It’s a great way to keep track of daily spending and stay within your financial limits.

Family and Household Management

Tools designed to help organize family schedules, meal planning, and household chores.

Cozi Family Organizer

Link: Cozi

Why it's helpful: Cozi is designed for families and helps you organize schedules, shopping lists, and to-dos in one place. You can share calendars and create reminders, making it easy for everyone in the family t to stay on the same page.

OurHome
Link: OurHome
Why it's helpful: This app helps families manage chores, grocery lists, and schedules. It uses a point system to assign tasks to each family member, making it a fun way to divide household responsibilities.

FamilyWall

Link: FamilyWall

Why it's helpful: FamilyWall is a family management app that allows

you to keep track of schedules, to-do lists, photos, and events.

It’s perfect for families looking for a central hub to stay organized.

Mealime
Link: Mealime
Why it's helpful: Mealime simplifies meal planning and grocery shopping by creating personalized meal plans based on your preferences. It’s ideal for families trying to streamline meal prep and reduce the stress of planning meals.

Creating a Life That Feels Good: How Coaching Can Help

Even with the best tools and technology, creating a life that truly works for us can still feel overwhelming—especially when juggling so many tasks and responsibilities. That’s where coaching comes in. Coaching isn’t just about getting through the day-to-day; it’s about helping you create a life that feels aligned with your values, your goals, and what makes you truly happy.

Through coaching, we work together to identify what’s important to you, tackle the obstacles holding you back, and build sustainable systems that help you thrive. Whether it’s finding clarity on your priorities, learning how to manage time and stress more effectively, or developing healthy habits that align with your needs, coaching provides the support to help you break free from the chaos and reclaim control of your life.

For example, coaching can help you:

Identify which life admin tasks you might be avoiding or feeling stuck on and find manageable steps to move forward.
Create a personalized action plan for integrating helpful tools (like those mentioned on this page) in a way that feels doable and sustainable.
Discover strategies to handle overwhelm and balance multiple responsibilities while staying focused on your personal growth and happiness.
Build a stronger sense of self and confidence so you can truly express who you are without feeling repressed by external expectations.

With the right support, you can use both technology and coaching to create a life that’s organized, focused, and—most importantly—feels good to you. Remember, it's not about perfection. It's about finding what works best for your unique life and making it your own.